Documents and Forms for Instructors

1. Contract for Instructors [de]

This contract is intended for instructors who receive remuneration.

2. Contract for Volunteer Instructors [de]

This contract is intended for all instructors who teach courses on a voluntary basis, e.g. co-instructors.

3. Contract for Volunteer Instructors Who Receive an Expense Allowance [de]

This contract is intended for all instructors who receive an expense allowance.

4. Reimbursement Form for Privately Incurred Expenses [de]

5. Guidelines for Instructors [de]

• Information on billing
• Instruction for course participants
• Behaviour in the event of accidents

6. Proof of Instruction

All course participants must sign. For water sports courses, additional special instructions are available in the canoe and rowing boat house and in the sailing boat house. Proof of instruction is required for billing purposes.

7. Proof of Instruction for Cooperation with Clubs and Independent Sports Courses

This proof does not contain any information on accident insurance coverage. If, in addition to university sports participants, club members also train in the course, the additional insurance coverage does not apply. In this case, please use this instruction and have all university sports course participants sign it.

8. Invoices

PLEASE NOTE: Since 2025, invoices must contain the following information: tax identification number (11 digits, does not begin with a 0), responsible tax office, date of birth, invoice number

We have adapted the invoice templates accordingly. Please use the new forms.

Example Invoice Hourly Remuneration [de]

Example Invoice for Expense Allowance [de]

‘Invoice template’

• 8.1 PDF Invoice to Fill Out [de]
• 8.2 PDF Invoice to Print [de]
• 8.3 PDF Expense Allowance to Fill Out [de]
• 8.4 PDF Expense Allowance to Print [de]

Invoices for services rendered can usually be submitted after the end of the respective course period. Please submit the completed attendance list and proof of instruction as attachments. Please send all documents in a single PDF file. A 300 dpi scan is sufficient.

For better tracking, please indicate the course numbers, course name, number of sessions, duration of the units and hourly remuneration. It is also important that an invoice number is assigned. This allows the invoice to be clearly assigned and processed in the electronic invoicing system.

Since August 2021, we have been processing all invoices for university sports electronically. You can send us your invoice as a PDF to rechnunguni-greifswaldde or invoiceuni-greifswaldde.

Further information can be found here.